4th European Conference on Flood Risk Management

I am a delegate

To participate in the conference, you must login to the web-based Gateway with the username and password that you selected when registering to attend the virtual conference.

The web-based Gateway will give you access to virtual rooms where you can view video or audio presentations of the papers and posters, submit questions and attend live Question and Answer sessions.

Parallel Sessions

Each session in the Programme, whether plenary or parallel, includes the list of papers followed by a timeslot of 30 minutes for live Question and Answer sessions. All papers, with the exception of those that will be presented in the opening and closing ceremonies, will be pre-recorded and available to view in video or audio format and in PDF format from the 8 June 2021. There is also sufficient time allocated in the programme for participants to visualise all presentations before each Q&A session.

We have staggered the Question and Answer sessions so as to allow you to participate in as many live Q&A sessions as possible. You will be able to add the timeslots for the Q&A sessions that you wish to participate in to a personalised calendar to build your own personal conference timetable.

Poster sessions have also been added to the relevant parallel sessions. Each paper video/audio presentations will last between 10 to 12 minutes with poster presentations lasting 3 to 5 minutes. All authors, both paper and poster presenters, will then participate in the live Question and Answer session that will be chaired and co-chaired by members of the scientific and organising committee (to be announced shortly).

Please submit your questions in advance if possible, but there will also be opportunities for you to ask questions during the live Q&A sessions. Note that live sessions will take place via Zoom.

Plenary Sessions

The opening ceremony will take place virtually and live on Tuesday 22 June 2021 from 9:30 to 10:00 CET. It will be followed by live presentations by our sponsors. The second and third plenary sessions will include pre-recorded video/audio presentations and a 30-minute Question and Answer session. The closing ceremony will take place live on Thursday 24 June 2021 from 16:00 to 17:30 CET.

Special Sessions

There are also 11 Special Sessions taking place throughout the 3 days of the virtual conference. Special sessions are set up to address a particular challenge in flood risk management through a more interactive format – often through a workshop style more than a presentation approach. The nature of a special session is such that a communicable outcome is aimed for. The topics and leads are indicated in the programme. 

Virtual Exhibition Hall

You can also access the virtual exhibition hall and visit the exhibition booths of our partners, sponsors and exhibitors and access live chat functionality from two weeks prior to the conference, throughout the conference and after the conference.

In addition to the presentations by Sponsors that follows the live opening ceremony, there are Session on Tuesday, Wednesday and Thursday between 12:30 and 13:30 CET for Exhibitors to present their organisations and projects.

The web gateway also includes a networking area enabling you to contact other delegates via a messaging service. As a delegate, you can also pitch ideas, prior to the event and invite delegates to attend live pitching sessions online during the conference.

I am a speaker

All authors are required to upload a 10 to 12 minutes video or audio presentation and PDF version of their presentation no later than 1st June 2021, i.e. 3 weeks prior to the conference opening date. Access to the pre-recorded presentations will be opened for all delegates on 8 June 2021. This should ensure that delegates have ample time to view presentations and submit their questions ahead of the live question and answer and discussion sessions. Access to videos/audios will remain open throughout the duration of the conference and after the conference.

All speakers must be present for the live Question and Answer sessions featuring their presentation. A full programme of these can be found on the programme page. Please ensure that you are available at least 15 minutes prior to the start of the live Q&A session. Links to those sessions will be provided in due course. Note that all live sessions will take place via Zoom and will be recorded. You will be able to add the timeslots for the Q&A sessions that you wish to or have to participate in to a personalised calendar to build your own personal conference timetable.

You can find instructions on how to record a video or audio presentation and upload it to the web gateway in this video. If you need a background for your video, you can download the FLOODrisk2020 virtual conference background here.

As most video presentations will be quite large, we are requesting that the files are sent via any secure file transfer program, such as WeTransfer, to info@floodrisk2020.net.

I am a poster presenter

Poster presentations have been added to parallel sessions. This is a great opportunity for poster authors to present their work in high profile sessions. All poster presenters are required to upload a 3 to 5 minutes video or audio presentation and PDF version of their poster no later than 1st June 2021, i.e. 3 weeks prior to the conference opening date. Posters can be either a powerpoint PDF or a poster PDF, no need for both, the powerpoint PDF should be no longer than 5 slides + title slide + 1 slide for references.

Access to the pre-recorded presentations will be opened for all delegates on 8 June 2021. This should ensure that delegates have ample time to view presentations and submit their questions ahead of the live question and answer and discussion sessions. Access to videos/audios will remain open throughout the duration of the conference and after the conference.

All poster presenters must be present for the live Question and Answer sessions featuring their presentation. A full programme of these can be found on the programme page. Please ensure that you are available at least 15 minutes prior to the start of the live Q&A session. Links to those sessions will be provided in due course. Note that all live sessions will take place via Zoom and will be recorded. You will be able to add the timeslots for the Q&A sessions that you wish to or have to participate in to a personalised calendar to build your own personal conference timetable.

You can find instructions on how to record a video or audio presentation and upload it to the web gateway in this video. If you need a background for your video, you can download the FLOODrisk2020 virtual conference background here.

As most video presentations will be quite large, we are requesting that the files are sent via any secure file transfer program, such as WeTransfer, to info@floodrisk2020.net.

I am a sponsor and/or exhibitor

If you are a sponsor, you are invited to give a presentation following the live Opening Ceremony on Tuesday 22 June 2021 from 10:00 CET. Please provide your pre-recorded video/audio presentation and supporting documents no later than 1st June 2021.

If you are an exhibitor, you are invited to provide all information to populate the virtual exhibition hall. (Please see hub.floodrisk2020.net/exhibition/deltares/ for an example of content required), namely:

• Logo
• 20 word company description
• Website address
• Contact email address
• Contact telephone number
• Social media link addresses
• At least one poster in PDF format
• At least one brochure in PDF format
• At least one video preferably as a Youtube link

All exhibitors are also invited to participate in the programme of exhibitor pre-recorded presentations and live question and answer sessions that will take place on Tuesday, Wednesday and Thursday between 12:30 and 13:30 CET. Please let us know of your preferred timeslot and provide your pre-recorded video/audio presentation and supporting documents no later than 1st June 2021. Please note that you will be required to be present for the live Question and Answer sessions featuring your presentation.

Participants will also be able to contact you using the 'Click to message us' button on your virtual exhibition stand. This, however, is not an instant chat function but will work by sending you an email, inviting you to reply in the chat box.